30 Best Otter.ai Alternatives to Ace Lectures and Study Sessions

Taking notes during lectures can feel like looking for a needle in a haystack. The process is tedious and time-consuming. Plus, it can be hard to know what to focus on. What if you miss something important? With AI tools like Otter.AI, you can capture lecture content effortlessly. Instead of worrying about note-taking, you can focus on understanding what your professor is saying. This article will explore Otter.AI alternatives that can help students like you capture, organize, and review lecture content to study smarter and ace your exams.

These alternatives offer various features, and some can even help students with writing tasks. For example, HyperWrite's AI writing assistant can help you quickly organize, outline, and draft essays so you can write less and focus on what matters most.

Why Look for an Alternative to Otter.AI?

Otter.ai is a popular voice transcription tool that helps users convert speech to text in real-time. Launched in 2018, the software quickly gained popularity for its accuracy and collaborative features. Otter.ai also integrates with video conferencing apps like:

• Zoom
• Google Meet
• Microsoft Teams

Automated Transcription and Summaries

Otter.ai automatically generates meeting transcripts for remote workers. The tool even creates speaker identifications and summary keywords to help users locate important information quickly.  Students, business professionals, and researchers can all benefit from using Otter.ai to take notes and organize their thoughts. 

Why Look for an Alternative to Otter.AI?

Expense

Consider the expense of Otter.ai. You may find Otter.ai to be quite expensive for a transcription tool. While Otter.ai does have a free version, that only covers 300 monthly transcription minutes at 30 minutes per conversation and limited uploads of video and audio files. That's simply not enough for a business use case. 

Business Plan pricing and features

By contrast, Otter.ai’s business plan is $20 per user, billed annually, or $30 per user billed monthly. Advanced features such as single sign-on, video replay, advanced security, and features for sales teams are only available on the enterprise plan, which is priced upon request.

Lack of Integrations

Another downside of Otter.ai is a short list of integrations compared to competitors. While Otter.ai integrates with some tools such as Slack, Snowflake, Hubspot, and video conferencing apps like Google Meet, Microsoft Teams, and Zoom, some users may want more options. For example, a sales team may want a Salesforce integration and a product team may want a project management tool integration like:

• Jira 
• Linear

Speaker Assignment Problems

A common complaint in Otter.ai’s reviews on G2 is unreliable speaker assignments. This is the ability to accurately identify and label the transcription with the speaker. “It would be nice to have Otter detect the names of speakers based on their names in the meeting,” wrote one reviewer. 

Speaker Identification Challenges

Another said Otter.ai “does not always name the person speaking in the transcript (instead referring to them by Speaker 1 or Speaker 2), which can be confusing if there are multiple people on the call.” That means a meeting host may have to spend time manually assigning speakers after the fact, taking up time. That's a time killer for even basic transcription services.

Transcription Accuracy Issues

Another frequent issue brought up in G2 reviews is that Otter.ai’s transcriptions aren’t always completely accurate, which is essential, as this is the primary function of a transcription tool. Reviews said that poor internet connectivity, poor audio quality, or accents can lead to inaccuracies.

It should also be noted that most of Otter's plans do not include recording your meeting. Video playback is only offered for Zoom and Google Meet calls on a customer's Enterprise plan. 

Lack of Multilingual Support

Currently, Otter.ai only supports transcription for English, Spanish, and French. This is a limiting factor if your organization’s primary language is outside of that scope, if you conduct business internationally, or if you have employees in international locations that speak multiple languages. There are Otter.ai alternatives that offer support for a longer list of languages.

Security Concerns

Some reviews on G2 indicate that Otter.ai continued to record after a meeting was complete, inadvertently picking up conversations that may contain sensitive information. If that happens, there is no feature to edit or redact portions of the audio recording.

Editing Feels Like a Chore

The Otter.ai dashboard can be confusing, even for experienced users. Editing transcripts is another story. The tools are clunky, and the auto-save feature is a pain. Good luck undoing accidental edits. "The user interface is scattered and confusing, there are many 'known issues,' and transcription is hit or miss. The after-meeting action items are just okay. Not solid."  - Jamie Review

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30 Best Otter.AI Alternatives for Students Who Want Smarter Notes

1. HyperWrite: Best for AI-Powered Writing and Personalized Study Support

While not a transcription tool like Otter.AI, HyperWrite is an invaluable tool for students who want to go beyond recording lectures and use the content to study, write, and learn smarter.

Collaborative AI Editor

Whether you're drafting an essay, summarizing a lecture, or rewriting class notes, HyperWrite makes the process effortless. The platform offers a seamless document editor where students can collaborate directly with AI, turning rough ideas into well-structured, cited, and accurate content in minutes.

AI-Assisted Writing Features

HyperWrite’s real advantage lies in its writing-centric AI. Instead of giving students generic-sounding responses, it helps you sound thoughtful and original, while still ensuring everything is fact-checked and well-organized. With HyperWrite, you can:

• Instantly generate accurate, cited essay content that doesn't sound AI-generated.
• Use in-line sentence rewriting to improve clarity, flow, and tone.
• Summarize or reorganize lecture notes to make studying easier.
• Collaborate directly with AI inside a document editor for real-time help.
• Start writing from scratch, or polish rough notes into final drafts effortlessly.
• Access tools like email generators, blog outliners, and study assistants—all in one place.
  

Students love HyperWrite for how natural and personalized its writing suggestions feel. Whether you’re working on an essay, taking notes during class, or prepping for a group project, HyperWrite helps you write like a top student with half the effort.

HyperWrite vs Otter.AI

Otter.AI is designed for live transcription—great for capturing lectures or meetings word-for-word. But many students quickly realize that transcripts alone aren’t enough. They still need to summarize, organize, and transform that content into functional study materials or polished writing.

Transforming Notes into Content

HyperWrite takes a different approach. While it doesn’t transcribe audio, it helps students use their notes by rewriting, summarizing, and turning raw ideas into explicit, thoughtful content. Whether you're working on an essay, preparing a study guide, or cleaning up lecture notes, HyperWrite helps you do it faster and better.

Why HyperWrite is better for students:

• Focuses on writing, summarizing, and content creation, not just transcription.
• Turns class notes into essays, outlines, or study guides.
• Provides accurate, cited AI-generated content for assignments.
• Personalized tone so everything sounds natural—not robotic.
• Built-in doc editor for real-time collaboration with AI.

If Otter.AI helps you capture what was said in class, HyperWrite helps you understand it, organize it, and turn it into an A-worthy output.

2. Notta: Best for Accurate Audio/Video Files and Live Meeting Transcription 

Notta is an AI transcription tool that can convert audio to text in a few seconds. It can transcribe audio files and audio from web pages, as well as create live transcriptions from online meetings. Afterward, you can edit, organize, or export the transcript in multiple formats. You can also record your sessions and automatically generate transcripts of your conversations. 

Automated Transcription and Meeting Management

Notta will even summarize the meeting using AI, and generate action items and meeting minutes to help ensure everyone knows the next steps after a call. Notta is widely available on Windows, Mac, and mobile devices and also has a Chrome extension. With Notta, you can: 

• Record live conversations, including lectures, meetings, and interviews, and transcribe them automatically.
• Upload audio/video files in a variety of formats, including WAV, MP3, M4A, CAF, AIFF, AVI, MP4, RMVB, FLV, MOV, and WMV.
• Transcribe online meetings, as Notta can sync with your Google Calendar and Microsoft Outlook events and will automatically send a meeting bot to your scheduled Google Meet, Zoom, and Microsoft Teams meetings.

Notta vs. Otter.ai 

One thing to note about Otter.ai is that it’s pretty easy to set up. Plus, its UI is fairly intuitive, which allows users with different levels of tech experience to navigate through it with ease. Nevertheless, its transcript accuracy isn’t always reliable, and it requires significant editing to get an error-free transcript. 

Multilingual and High-Accuracy Edge

Notta, on the other hand, performs better than Otter.ai in terms of multilingual transcription and easy editing. Plus, it has a very high accuracy rate for transcriptions, meaning there’s little post-editing required. As one of the top-rated transcription and voice-to-text tools on the market, Notta is a reliable, versatile alternative to Otter.ai. 

3. Descript: Best for Speaker Labeling

Descript is mainly an audio and video editor with screen recording and transcription. It allows you to record or upload videos and audio for transcription. You can then edit the video and audio by simply making changes to the generated transcript. In terms of online meetings, Descript can also help you record and transcribe sessions on web conferencing platforms.

Descript vs. Otter.ai

Otter.ai supports the transcription of both live meetings and recorded podcasts or videos. Since it caters to teams and organizations, it also offers integrations with multiple editing and team collaboration tools. Nevertheless, if you mainly want transcriptions for your podcast or videos, then Descript is a better alternative to Otter.ai.

Descript has a native desktop app for Windows and Mac, which Otter.ai lacks, as Otter.ai only has a web app. Additionally, the company offers 24/7 customer support by phone or email, a perk that Otter.ai doesn’t offer to its customers.

4. Happy Scribe: Best for Per-Minute Rate Transcriptions

Happy Scribe is an audio transcription and subtitle service that allows you to convert speech to text and add subtitles to videos in over 60 languages, dialects, and accents. With Happy Scribe, you can choose machine-generated or human transcription. The machine-generated option has up to 85% accuracy, while the manual option, completed by human transcribers, reaches 99% accuracy.

Happy Scribe vs. Otter.ai

When compared to Otter.ai, Happy Scribe lacks a few capabilities. For instance, unlike Otter.ai, it doesn’t support multiple OS, like Android and iOS. It also doesn’t offer real-time transcription services—it transcribes pre-recorded files for you. Nonetheless, when it comes to accuracy, Happy Scribe’s transcriptions tend to be more accurate than Otter.ai’s and require less editing.

So, people who depend on high transcript accuracy, like journalists, might find Happy Scribe more suitable—especially its human-made translation option. Similarly, those who require fast delivery might find Otter.ai more useful because of its quicker turnaround time.

5. Rev: Best for Large Enterprises with a Flexible Budget

Rev is a powerful speech-to-text solution for businesses. Trained with over 50,000 hours of human-transcribed content across various topics and industries, Rev produces highly accurate transcripts from videos and audio. For transcribing many prerecorded and real-time conversations, Rev is a great option. It also offers 24-hour human transcription services. 

Rev Vs. Otter.ai

Rev shares many features with Otter.ai, such as a text editor, real-time transcription, and annotations. While Rev gives a more accurate output than Otter.ai, it’s a little on the pricier side. So if you don’t mind editing the transcript yourself, Otter.ai could be a more budget-friendly option for you. 

Also, since Rev is not a meeting management platform, it lacks core features like speaker detection and identification. 

6. Sonix: Best for Directly Uploading Audio Files from Cloud Storage/

Sonix is best known for its automated subtitling, translation, and transcription features. With Sonix, users can easily transcribe audio, lectures, and speeches in minutes, thanks to its advanced speech-to-text algorithm. You can upload meeting recording files to transcribe your virtual meetings with Sonix.

Sonix also offers multilingual transcription (in over 49 languages), transcript sharing, comments, and collaborative editing.

Sonix vs. Otter.ai

Otter.ai comes with a free plan that allows you to test the product before investing in it. In terms of accuracy, Sonix comes out on top. Moreover, Sonix supports multiple languages, which makes it easy to transcribe interviews with people who speak different languages. It also integrates with Adobe Premiere, Salesforce, Evernote, and Zapier, which Otter.ai cannot do.

7. Amberscript: Best for Generating Research Interview Transcription of Different Languages

Amberscript is an on-demand transcription service for audio and video files. It’s one of the go-to tools for academic institutions that need to transcribe lectures and research on the go. The platform uses voice recognition technology to transform audio into text and subtitles automatically. 

With the help of its online editing features, users can easily review the generated text or employ Amberscript professional transcribers to edit to perfection. 

Amberscript vs. Otter.ai

Otter.ai is a good option when you need to transcribe live meetings or add subtitles to pre-recorded videos. Nonetheless, the accuracy of generated transcripts doesn’t live up to AmberScript’s precision. Plus, Amberscript supports over 70 languages, while Otter.ai only supports English.

8. tl;dv: Best for Transcribing Virtual Meetings on Google Meet 

tl;dv functions primarily as a meeting documentation tool for:

• Google Meet
• Microsoft Teams
• Zoom

Reducing Meeting Overload

Its goal is simple: reducing the number of meetings you attend and the number of team members required to participate in meetings. The platform achieves this by recording and live transcribing meetings while allowing participants to highlight critical moments to share with the rest of their team later on.

tl;dv vs. Otter.ai

tl;dv's multilingual option makes it a good fit for diverse remote and hybrid teams. And while Otter.ai is suited to both individuals and teams of different sizes, most of tl;dv’s plans and prices appear to be better suited to small teams that can afford a relatively high subscription cost.

9. Fireflies: Best for Team Collaboration

Fireflies.ai is a meeting assistant that allows you to record and transcribe meetings on popular web conferencing platforms. Fireflies.ai live-transcribes meetings and processes them in just a few minutes. Once the processing is complete, you get a summary of the meeting, the audio recording, and the transcript, which you and other team members can then comment on and react to. 

Fireflies vs. Otter.ai

Otter.ai is mainly a transcription tool, while Fireflies.ai acts as an AI meeting assistant. Nevertheless, Otter.ai is more budget-friendly than Fireflies and is good enough for teams or individuals just looking to get introductory meeting and audio transcriptions. Note that Fireflies has 90% transcription accuracy, which is better than Otter.ai’s average accuracy rates. 

CRM and Collaboration Integrations

Another significant part of Fireflies is its various integrations with CRM & collaboration apps like:

• Salesforce
• HubSpot
• Slack
• Microsoft Teams

10. Grain: Best for Customer-Focused Roles

Grain is a meeting recording and transcription tool that helps teams plan, run, and follow up on:

• Google Meet
• Microsoft Teams
• Zoom meetings

Meeting Scheduling and Recording

With Grain’s calendar integration, you can schedule meetings and invite participants. You can also set your meetings to auto-record by connecting your calendar and selecting those you’d like to record. Like other tools, Grain integrates with apps like Notion, Slack, and Salesforce, making it easy to share video clips and meeting highlights with your team. 

Grain vs. Otter.ai

While Otter.ai can’t record video meetings, it’s still an excellent option for basic audio transcription. But if you want more advanced meeting recording features, like auto-sync with your CRM or sales deal analytics and insights, Grain is a better choice. Grain offers transcription and translation services in more than 20 languages, making it a good option for global teams or non-English speakers.

11. Dialpad: Best for Improving Business Communication

Dialpad isn’t a direct competitor of Otter.ai, as it’s not designed for basic audio transcription. Instead, it’s a unified business communication platform that includes:

• Calls
• Messaging
• Meetings
• Customer support services 

Voice-Intelligent Live Transcription

A noteworthy feature that makes Dialpad a worthy alternative to Otter.ai is its voice-intelligent technology that allows users to live-transcribe phone calls and virtual meetings. With a single click, users can record calls and generate transcripts. After the call, these transcripts are available to reference and share with team members and customers. 

Dialpad vs. Otter.ai

Since Otter.ai is explicitly designed for meeting transcriptions, it’s a great option when you don’t need extra features for streamlining business communication. Nevertheless, Dialpad is best suited for organizations that heavily rely on:

• Phone calls
• Video meetings
• Other communication channels for their operations

Transcription is just an add-on to its numerous business communication features.

12. Avoma: Best for Managing the Entire Meeting Lifecycle

Avoma is a meeting assistant for collaboration, customer success, and engagement management. Businesses use Avoma to analyze sales, support processes, and customer interactions. The tool can:

• Auto-extract action items
• Identify objections in speeches
• Highlight positive moments and gestures in meetings

This gives you better insights into your conversations. 

Avoma vs. Otter.ai

If you’re looking for basic transcription services with affordable pricing plans, Otter.ai is your best bet. Still, Avoma’s seamless onboarding and support program gives it an edge over Otter.ai for users looking for a more comprehensive solution.

13. Tactiq: Best for Automatic Transcription

Tactiq is a Chrome extension for live-transcribing Google Meet, Microsoft Teams, and Zoom meetings. Designed as a productivity tool, it helps users get the most out of meetings with a sleek, simple extension. The software takes notes, transcribes meetings, highlights action items, and shares meeting notes.

Tactiq also comes with AI capabilities that can take custom actions for you, from crafting email responses for call participants to structuring your meeting minutes. 

Tactiq vs. Otter.ai

Tactiq is a nice alternative to Otter.ai as it offers similar features and supports more languages. But with Otter.ai, there are a few glitches in transcribing non-native speakers' English. And unlike Tactiq, Otter.ai doesn’t generate AI summaries of meetings.

14. Sembly: Best for Recognizing Custom Phrases and Jargon

Sembly is a virtual assistant that records, transcribes, and summarizes your meetings. The app ensures everyone has what they need to complete their work quickly and efficiently. It works with all the major meeting platforms, including:

• Google Meet
• Microsoft Teams
• Webex
• Zoom

You can also invite Sembly to a call by syncing your calendar, email, or meeting link—and the tool automatically shows up and takes notes. 

Sembly vs. Otter.ai

As compared to Sembly, Otter.ai is easier to set up and use. Nonetheless, Sembly includes additional productivity tools that Otter.ai doesn’t, like automated meeting follow-ups and the Semblian chatbot. It also comes with advanced voice recognition technologies. This tool uses machine learning to capture vocal nuances, such as sarcasm and urgency, which Otter.ai lacks.

15. Jamie

Jamie is your executive meeting assistant, designed to transcribe, summarize, and streamline your meetings with precision. It offers unique features like the Executive Assistant Sidebar for real-time brainstorming and multi-model AI integration. Whether it’s online or offline meetings, Jamie ensures you get detailed, actionable insights every time. 

AI-Powered Speaker Recognition

Jamie is great at speaker identification; it remembers “who said what” with ease. It requires minimal training and accurately identifies speakers, saving time. You might input a speaker’s name once or twice per meeting; afterward, Jamie automatically identifies speakers in the future. This saves you a whole lot of trouble from manually specifying each member/attendee. 

Otter AI vs Jamie

Jamie is a bot-free AI note taker that works offline and online, gives accurate AI summaries, and keeps your privacy safe. No annoying meeting bots either. Jamie gives you all premium features for free, accurately identifies speakers, works in over 100+ languages, and has an intelligent AI assistant called the Executive Assistant: Sidebar. 

Otter.ai is best for real-time transcription, team collaboration using channels, and mobile use. And yes, it also offers screen recording on Mac. 

16. MeetGeek

MeetGeek is an AI meeting assistant that automates transcription, summarization, and advanced analytics, fitting seamlessly into your workflows. Best for: Advanced analytics, team collaboration, automated workflows. Similar to: Fireflies.ai, Otter.ai. MeetGeek is ideal for teams looking to:

• Cut down on meeting inefficiencies
• Automate follow-ups
• Gain valuable insights from conversations

Otter ai Vs MeetGeek

MeetGeek focuses on accuracy and detail. It creates thorough AI summaries and works with more tools and languages than Otter.ai. Otter.ai has an AI chatbot for your notes but its automatic summaries aren't as good, and it doesn't connect with as many apps as MeetGeek.

17. Rewatch

Rewatch is a platform powered by AI that helps organize video content. It includes features like meeting recordings, summaries, and collaboration tools to make workflows smoother. It's ideal for teams that focus on video content. 

‍Best for: Teams that need a central place for meeting recordings and working together on video projects. 

Similar to: Loom, Otter.ai. 

Otter ai Vs Rewatch

Rewatch all your team's meeting videos in one searchable library with transcripts. Otter.ai mainly transcribes live meetings, making quick transcripts and summaries on the spot instead of organizing your videos in one place.

18. Gong.io

Gong.io is a platform that helps sales teams improve by turning customer interactions into valuable insights. It offers tools for understanding conversations, predicting sales, and managing deals and projects, helping sales teams perform better and achieve steady revenue growth. 

Best for: Sales teams needing detailed analytics and AI-driven insights.

Similar to: Chorus.ai, Wingman, SalesLoft

Who is it for?

Sales managers and leaders who want insights into team performance. Otter ai Vs Gong.io Gong.io is built for sales calls and does much more than transcription. It analyzes customer interactions to show sentiment and product interest levels. It helps coaches have better sales conversations, too. 

Otter.ai can't do this kind of sales analysis. It is good at transcribing calls and makes AI notes without Gong's intelligent conversation analysis or coaching features.

19. Read AI

Best for: AI meeting insights, speaker coaching, real-time feedback, cross-platform summaries. Similar to: Fireflies.ai, Otter.ai

Read AI is an AI tool that transcribes meetings with a big focus on engagement and speaker performance. Its latest feature, Transcription 2.0, includes sentiment and audience reactions, AI summaries, and personal coaching based on your speaking style. 

Read AI also consists of a Search Copilot that lets you search across all meetings, emails, and documents using natural language, or in other words, you can simply chat with it to retrieve any information you need.

Who is It For?

Read AI is best for teams who need to track engagement, decisions, and follow-ups. 

Otter AI vs Read AI

Otter.ai focuses on real-time transcription with speaker identification and automated summaries, great for simple meeting documentation. Read.ai offers:

• Real-time sentiment analysis
• Engagement metrics
• Coaching

Otter.ai works with more platforms and has better mobile support, while Read.ai gives deeper analytical insights for team meetings.

20. Sonix

Best for: Media teams, video editors, journalists, podcasters, and multilingual content creators. Similar to: Trint, Descript, Otter.ai.

Sonix AI is a browser-based transcription and content editing platform for pre-recorded audio and video. It has an:

• Advanced transcript editing suite
• Video editing workflow
• Support for 40+ languages

Sonix lets you edit with timestamps, use strikethroughs, create custom dictionaries, and export in formats that work for production (like subtitle files and video clips). 

Who is it for?

Sonix works best for broadcast media, video editing, or international content teams who need:

• Export options
• AI analysis
• Multiple language support

Otter AI vs Sonix

AI Otter.ai provides good real-time transcription and collaboration. Sonix offers:

• Better text editing tools
• Precise timecode handling
• Supports over 49 languages

This makes it better for detailed multilingual transcriptions.

21. Fathom

Fathom is a freemium app that records, transcribes, and summarizes meetings. Because of its efficiency and simplicity, Fathom is currently among the top platforms chosen by small and medium businesses.

Fathom vs. Otter.ai

Fathom is more user-friendly and lightweight than Otter.AI. The free Fathom version is packed with practical features and is a bargain for businesses starting their journey. Nevertheless, the free plan has reduced access control and doesn’t include the necessary features essential for established companies, such as:

• CRM sync 
• Project management tool integration

While paid plans do exist, they are more expensive than Otter.AI’s pricing models.

22. Bluedot

Bluedot is an AI-powered meeting note-taker that you can use with conferencing platforms, such as:

• Google Meet
• Microsoft Teams
• Zoom

Accurate AI Transcription

This Otter AI alternative allows you to record virtual meetings, producing the most accurate transcripts effortlessly. It recognizes technical terms, abbreviations, and acronyms, resulting in more accurate transcription than other meeting tools. Bluedot automates the manual note-taking process, generating AI-powered meeting notes.

Automated Workflow and Integrations

You can automatically share these notes to Slack, Notion, or your preferred CRM. Bluedot also offers auto-generated emails and meeting templates that will help you and your team with time management in the long run. What sets Bluedot apart from similar video conferencing tools is its note-taking approach. 

It doesn't require access to your calendar or inviting a bot to manage meeting recordings. Instead, it automatically captures and transcribes your Google Meet sessions through a free Chrome extension. 

‍How It Beats Otter AI: Otter lacks deep CRM integration. Bluedot is designed for sales and support workflows in Chrome.

23. Fellow: Best Otter AI Alternative for Calendar-Driven Meeting Workflows

Designed to centralize workflows and improve team productivity, Fellow transcribes meetings in 16 languages, breaking conversations down into chapters. It aims to deal with the full life cycle of a meeting, from creating and sending agendas, through real-time transcription software, to post-meeting follow-ups. This puts it among the best Otter.ai alternatives for remote and hybrid teams. 

Accuracy and Integration Trade-offs

It’s worth noting that despite the generally high performance, the transcription isn’t quite as accurate as others on this list. Similarly, while its built-in capabilities are impressive, organizations seeking deeper integrations or advanced automation may find themselves limited. Still, the counterbalance is that teams can quickly adapt to the Fellow interface. 

Fellow is an excellent choice for teams that prioritize accessible, multilingual transcription, paired with solid scheduling tools. It has a good free version and a reasonably priced Pro tier that comes with project management integrations and meeting automations. 

How It Beats Otter AI: Otter transcribes passively; Fellow is active before, during, and after you meet with team-wide collaboration features.

24. Temi: Fast, Simple Transcription for Quick Turnarounds

When it comes to feature lists, Temi is at the leaner end of our list of Otter.ai alternatives, with a straightforward speech-to-text model with little more than timestamps and text editing. It’s a fast machine, delivering complete transcripts in minutes that you can:

• Review and edit
• Customize timestamps
• Identify speakers

Simple, One-Off Transcription

Export file types include Word, PDF, and subtitling formats SRT and VTT. Temi is made for one-off transcriptions where you have to get words on a page and not much else. You can start without a credit card, which is an excellent appeal for solopreneurs and small businesses that need a quick service without entering into a subscription.

Pricing and the Move to Rev

Temi’s free trial allows you to upload an audio file of up to 45 minutes to see if Temi is right for you. After that, you pay per minute at the same rate as Rev, which the same company owns. With more features at the same price, it’s hardly surprising that Temi is gently nudging its users to shift to Rev.

25. Trint: Transcription and Editing for Creative Professionals

Trint was made by a journalist primarily for colleagues in the media who need to convert video, audio, and voice into text. Its stand-out feature is the Trint Story Builder, a platform where you can:

• Earmark quotes and themes
• Add timestamps and headings throughout the text

Although there’s something to be said for a hands-on experience helping you understand a transcript better, Otter.ai alternatives with AI meeting notes will do this for you, which is a big time saver. 

Multilingual Transcription and Translation

International journalists can use Trint’s AI to detect the language and transcribe speech automatically. Once you have a transcription, you can translate it into more than 40 languages for a global audience. Trint’s collaborative tools, like highlighting, markers, comments, and file storage, are helpful for journalistic workflows, which goes some way to justifying the high cost. 

The lack of ability to order human-made transcriptions would be a welcome extra for that added level of confidence. 

26. Colibri.ai

Colibri can record and transcribe your meetings in real-time. Colibri’s meeting assistant:

• Starts capturing and transcribing meetings
• Summarizes the most critical points
• Emails the summary to the participants 

Real-Time Captions and Live Feedback

The added advantage of real-time closed captions lets the speaker follow their speech, if it’s not distracting to you. Additionally, Colibri integrates with most major video conferencing software and common enterprise tools such as Slack and Salesforce. It generates concise, editable, and searchable meeting summaries and provides pre-built meeting agenda templates. 

With a sophisticated AI engine powering the summarizer, you receive intelligent analysis and insights from all your meetings.

27. TeamsMaestro: Optimized for Microsoft Teams

TeamsMaestro is explicitly built for organizations using Microsoft Teams as their primary communication and collaboration platform. It acts as an AI meeting assistant that automatically joins scheduled meetings, transcribes them, and delivers structured summaries with action items.

An Enterprise Alternative to Otter.ai

This makes it a strong alternative to Otter.ai, especially for enterprises embedded in the Microsoft ecosystem. It’s designed to reduce the burden of note-taking while enhancing project management and internal alignment. Features Missing from Otter.ai: Microsoft Teams integration with:

• Automatic meeting attendance
• AI meeting summaries in 19 languages
• Custom vocabulary
• Summary distribution settings
• Auto-join controls

Automated Meeting Documentation for Teams

Unlimited meetings and storage for the paid version TeamsMaestro is especially effective for organizations that want automated meeting documentation tailored to Microsoft Teams. It performs the following:

• Reduce the manual workload
• Support multi-language collaboration
• Ensure accurate, actionable takeaways from every meeting

28. Happy Scribe: Transcription and Subtitling with Human Accuracy

Happy Scribe is a top-tier transcription platform that offers both machine and human transcription services. This dual offering makes it ideal for professionals needing highly accurate transcripts for:

• Legal
• Media
• Academic purposes

Multilingual and High-Accuracy Transcription

Happy Scribe supports transcription and subtitling in over 60 languages, delivering precise results even when dealing with poor audio quality or heavy accents. Happy Scribe provides export formats for subtitle files and integrates with various video editing tools, offering robust video and audio file management. 

Features Missing from Otter.ai

• Human transcription services with 99%+ accuracy
• Subtitle creation and export in formats like SRT and VTT
• Multi-language support with region-specific accent tuning
• Pay-as-you-go model instead of fixed monthly subscriptions
• Happy Scribe is among the best transcription tools for those requiring high precision, subtitle generation, and accurate meeting summaries across audio and video files.

29. Vowel

An AI-powered video conferencing tool, Vowel lets you conduct meetings, transcribe and record the conversation, and then turn the transcription into concise summaries. With Vowel, you can also collaboratively build an agenda and edit meeting notes. Being an end-to-end video conferencing tool (similar to Zoom), Vowel shines when you require a collaborative workspace. 

Loved by product and engineering teams and remote-work startups, Vowel can replace multiple smaller collaborative tools and help streamline your workflow.

30. Microsoft Teams

Microsoft Teams is synonymous with collaborative workspaces. Teams, which replaced Skype for Business, offers a robust meeting, chat, and note-taking platform—and it’s available across devices as an app (Microsoft, Android, iOS, and beyond). Though it isn’t an alternative to Otter AI, Teams can help you collaborate and share resources quickly within a secure workspace.

You can also record audio and video, generate summaries, and build agendas during meetings. And yes, it also offers screen recording on Mac.

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Key Features to Look for in Otter.ai Alternatives (with Evaluation Tips)

Transcription Accuracy and Speed: The Big Guys on the Block

When it comes to transcription, accuracy is king. Whether you’re transcribing video meetings, lectures, or interviews, accuracy is key. This is especially true when dealing with:

• Technical jargon
• Multiple speakers
• Accents

What to look for

• High accuracy rate, even with overlapping dialogue or noisy backgrounds
• Clear separation and labeling of various speakers
• Fast processing times for both live and recorded content

How to assess

• Upload a short audio or video file with background noise or multiple speakers and check the transcript’s quality.
• Look for platforms that provide speaker identification—test if it distinguishes between speakers correctly.
• Compare processing speed. Does it return a transcription instantly or take several minutes for short recordings?
  

Tip: A tool that delivers highly accurate transcripts from lower-quality recordings is likely more reliable in real-world scenarios.

Language and Dialect Support: Can It Speak Your Language? 

If you frequently engage with international teams or clients, language support is non-negotiable. Otter.ai’s limited language options (English, Spanish, and French) exclude many global professionals.

What to look for

• Support for multiple languages and regional dialects.
• Real-time transcription and/or translation capabilities.
• Option to set custom vocabulary for industry-specific terms.

How to assess

• Check the complete list of supported languages; some tools boast over 60 or even 100.
• Test transcription accuracy using content in different languages or accents.
• If you work in law, healthcare, or engineering, test how well the platform handles niche terminology.

Tip: Tools with multi-language support are ideal if you need to transcribe meetings across borders or serve multilingual audiences.

Workflow and Integration Capabilities: The Transcription Tool Should Fit Your Workflow, Not the Other Way Around 

A transcription service should simplify your workflow—not add more steps. Look for tools that integrate natively with the video conferencing software and collaboration tools your team already uses.

What to look for

• Native integrations with Zoom, Microsoft Teams, Google Meet, Slack, Notion, Trello, and CRMs like Salesforce or HubSpot.
• Ability to auto-join and record online meetings.
• Calendar sync, automated meeting summaries, and direct export of transcripts to preferred tools. 

How to assess

• Test how easy it is to connect the tool to your calendar or video conferencing platform.
• Schedule a meeting with yourself or a colleague and see if the AI meeting assistant joins and records automatically.
• Try exporting transcripts into project management or note-taking apps to see how well content is preserved and formatted.

Tip: The less manual effort required to capture and use meeting transcripts, the more time your team will save.

Customization, Analytics, and AI Intelligence: Some Transcription Tools Offer Smarter Solutions 

Otter.ai provides basic summaries, but some alternatives offer much more profound insights, automatically extracting:

• Key points
• Decisions
• Action items
• Organizing transcript data for analytics or review

What to look for

• AI-generated meeting summaries, sentiment analysis, or conversation intelligence.
• Custom speaker labeling, glossary of terms, and tagging features.
• Analytics dashboards that show speaker participation, talk time, or trending keywords.

How to assess

• Run a test meeting and review the output.
• Are essential action items or topics correctly identified?
• Try editing or customizing speaker names and templates, and see how flexible and intuitive the system is.
• Use built-in filters or search tools to locate key moments within long transcripts.

Tip: Features like conversation intelligence and custom keyword tagging are beneficial for teams reviewing multiple meetings weekly (e.g., sales teams, recruiters, or legal professionals).

Scalable Pricing and Team Collaboration: Don’t Get Stuck Paying for More Than You Need 

Your transcription tool should grow with your business. Whether you’re a freelancer, part of a small team, or managing a global department, pricing should be transparent and aligned with your needs.

What to look for

A free plan with enough transcription minutes to trial the tool.

Tiered pricing with per-user billing and advanced features like shared libraries, permission control, and usage analytics.

Custom pricing options for large teams or enterprise deployments.

How to assess

Sign up for the free version and evaluate if the minute limits or features match your basic needs.

Test how team members can collaborate on transcripts, leave comments, or assign action items.

Compare the cost per user with competitors, especially if you require video conferencing integrations, analytics, or human transcription services.

‍Tip: The best Otter.ai alternatives for teams should include team collaboration tools and transparent pricing that scales based on usage.

Customer Support and Reliability: What Happens When Something Goes Wrong? 

Even the best software runs into glitches. When you’re relying on transcription for important content—like legal meetings, client calls, or compliance documentation—responsive customer support is critical.

What to look for

• Multiple support channels: live chat, help center, email, or phone.
• SLA (Service Level Agreement) commitments for uptime and issue resolution.
• Regular updates and documentation for troubleshooting.

How to assess

Check the response time by submitting a support ticket or starting a live chat.

Review the tool’s knowledge base or tutorials: Are they easy to follow?

Look for user reviews or forums discussing real-world support experiences.

‍Tip: A reliable transcription tool should provide not only accurate transcriptions but also prompt support when something goes wrong.

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